Video: How to create a TOSIBOX® Backup Key and why you need one
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Video: How to create a TOSIBOX® Backup Key and why you need one

Tomi Liias, Head of European Sales, Tosibox

Setting up a VPN connection between you and your device is quick and easy with TOSIBOX®. But thanks to the simplicity, it is very secure, too, as we explained in our previous video. Once you have matched a TOSIBOX® Lock with a TOSIBOX® Key, you should make sure to create a Backup Key as well. We have prepared another short video explaining how to do just that.

A Master Key holds the admin rights to the TOSIBOX® network. In case anything ever happens to the Master Key, it is very important to create a Backup Key.

To do this, you will need another hardware TOSIBOX® Key. First, insert the Master Key into your computer’s USB port and log in to the TOSIBOX® Key Client software. Then, insert the new TOSIBOX® Key into another USB port on your computer.

As the wizard opens, select the Backup Key mode, and rename the new Key (make sure to give it a recognizable name in order to be able to identify it better later). Confirm these changes in the wizard and press Save.

After that, the operation is completed, and you have successfully created the Backup Key. Make sure to check that the new Backup Key is visible in the listing. You can do this by selecting Devices in the top navigation, followed by Manage Keys. Select the Backup Keys tab, and the new Backup Key should appear in the listing.

Backup Key is identical to Master Key

The Backup Key is basically an identical copy of the Master Key, meaning that it will get all the exact same rights as the Master Key, including being able to create new Keys. Also, any new Locks or Keys that are matched either with the Master Key or the Backup Key will automatically become available for both Keys.

Check out the differences between Key types from this comparison chart:

This table explains the differences between Tosibox Master Key, Backup Key and Sub Key

We will explain Sub Keys in more detail in our next blog!

How to store the Backup Key (and Master Key)

Once you have created the Backup Key, you can store it for example in your office safe, and you will never have to take it out until you really need it. Thanks to the TOSIBOX® MatchMaker background service, the Backup Key will automatically fetch all updates when you plug it in to your computer’s USB port, so you do not need to take it out and use it regularly to get it updated. Basically, the Backup Key is ready for use whenever you will need it.

In fact, it is safest to even store your Master Key at the office and not carry it with you in a laptop case on the field. In your day-to-day activities, if you are not doing network management and only need a Key for connectivity, you can get by with just using a Sub Key. A Master Key is only needed when you need to match new Locks or Keys to the TOSIBOX® network.

Watch our next video to see how to create a Sub Key >

What if you lose the Master Key?

So when would you need to use the Backup Key? Well, the Master Key user (the network administrator, perhaps that’s even you) is probably a very responsible person, but he or she is only human, too. Haven’t you ever lost your keys and what did that feel like? Maybe you have even lost them so badly you had to change your locks? Think of all that insecurity, hassle, and costs.

Well, we have even thought of the unthinkable: If you have created a Backup Key, you can just take it out from safe keeping and plug it right into your computer. Since the Backup Key has the same admin rights as the (now lost) Master Key, you can manage users (including the Master Key) with it in the TOSIBOX® Key client software.

To add another layer of security, our technology uses two-factor authentication (2FA). Therefore, even if the Master Key is ever lost, anyone trying to take advantage of it will also need to know your personal password.

You can learn more about two-factor authentication in another blog post >

Watch other videos in this series:

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